GDPR Tools – Managing DPIA, PIA, PII and Subject Access Requests

GDPR landed on the 25th of May 2018, this regulation is focused on ensuring organisations that handle personal data do so ethically and with full control. This has brought a number of challenges to businesses with historic processes and information in a mix of formats i.e. digital and physical.

Businesses are now accountable up to the tune of 20Million Euros or 4% of the businesses global annual turnover, whichever is greater. So being on top of your data, as I am sure you aware is high on everyone’s agenda.

Naturally, the technology innovators in the world have been working to simplify the management of this compliance to equip businesses with the tools to cover the requirement of continuous improvements.

Artificial Intelligence capabilities have led to purpose-built tools to analyse, organise and act upon unstructured data. These tools connect to data sources, index data (just like a search engine does) and enables users to run analysis all of which can be used to reduce costs and risks, whilst gaining insights and value from the data.

Data Protection Assessments

Assessments equip Data Protection Officers with the tools they need to carry out structured, repeatable Data Protection Impact Assessments and automatically create compliance ready reports.

Discover and act on PII

Using advanced AI and data management capabilities, software can make it simple for governance and compliance departments to highlight Personally Identifiable Information and produce detailed risk reports.

Turnaround Subject Access Requests (SARs) in record time

Subject request solutions allow organisations to demonstrate compliance as well as ensuring record keeping of Subject Access Requests, be that from customers, employees or other third parties associated with their organisation.

Inbound Digital Mailroom and PII Notification

Inbound mail is a key risk for businesses, automation through digital mailroom technology allows for digitising documents (More info here). PII MailRoom technology helps our customers identify PII risk in mail as soon as it comes into the company, so employees can be easily reminded to treat it with care. On-the-fly analytics seamlessly integrates with existing solutions like Kofax easily, so whether you have technology in place already or are starting fresh we can support and advise.

Rationalise Your Storage Estate

With volumes of data within organisations exponentially increasing, cleansing software allows IT departments to analyse and organise Redundant, Obsolete and Trivial (ROT) data and act upon it by either archiving off to less expensive locations or deleting it all together. With studies confirming 70-80% of a businesses data being ROT, this is an important factor for consideration not just for the cost of managing on-premise storage but also for cloud-based storage, where this additional storage can have significant ongoing cost implications.